Exam Booking Procedure

Student sitting multiple choice test

General Procedure

Oxford Open Learning will write to all students who we believe are sitting exams in the summer series in the preceding December. We will give you detailed instructions and supply all the coursework forms.

The deadline for booking all exams either GCSE, IGCSE or A level is the 21st February.

After this date you may still be able to book an exam but your choice of centre will be  limited and you will have to pay late fees.

If we do not know when you are sitting your exam, or you do not follow our instructions, then we cannot help you and things can go badly wrong. Please always keep us informed of your intentions.

Exams with no Coursework/ NEA

The Edexcel IGCSE and AQA GCSE courses that we offer, and most of our A Levels, do not have Board examined coursework or NEA (Non Exam Assessment).

The Introduction to your course will make it clear whether your course has Board-examined Coursework or not. Please be aware that your Tutor-marked Assignments are not Coursework.

If an exam does not include any coursework then the procedure is  simple, as follows;

  • Contact possible centres in January or earlier, using the information that we provide by post and on our web site.
  • When you have found a centre, fill in their entry form, pay the fee and get a confirmation of entry.

There is nothing else to do except get the exam dates and starting times from the exam officer and a Confirmation of Entry to ensure it has been booked correctly. Remember to turn up at the correct time for any orals and your written exams. No other exam board forms are required, although Oxford Open Learning will need Form 3, see below, to find your exam centre and make any enquiries on your behalf.

Exams with Coursework or an **NEA

** The rules for dealing with and submitting NEA work for new specification A levels in 2017 will probably be the same as for current coursework detailed below but at this time (August 2016) they have yet to be finalised by AQA. Please take the information below as a guideline only, there may be some changes.

Anyone still taking or resitting the old specification A levels with coursework in 2017 for English Language, English Literature and History must follow the detailed procedures and form filling required by AQA very carefully to avoid problems on results day.

Board-examined Coursework is not the same as Tutor-marked Assignments. For students sitting exams with coursework in the summer series, we automatically write to you in December with full instructions and the required forms.

Below are the stages of the procedure you must follow to register for your exam:

  1. When you have made your exam booking with a centre you must also fill in a Private Candidate Coursework Information Form. For ease of reference, this form is known by us as Form 1, but not by exam centres or the exam board. Give one copy to your exam officer (at your exam centre, not at Oxford Open Learning) and send one copy to Coursework Processing, AQA, Devas Street, Manchester M15 6EX. NB. please write “with Oxford Open Learning” on the bottom of the first page.  Do not send this form to Oxford Open Learning or attach it to your final coursework or you may not get a coursework mark with your final grade.
  2. Your coursework has to be authenticated by your Oxford Open Learning tutor. This will not happen until the tutor has seen at least 4 Tutor-marked Assignments. Make sure you have completed these well before you need to start your coursework.
  3. You can send draft coursework  to your tutor for comments and guidance. Make sure you allow plenty of time to do this and to make your final submission by our deadline, the 30th March. Coursework rules are shown on the back of the Enrollment Form that all students must sign before they can begin our courses.
  4. All final coursework must be with your Oxford Open Learning tutor for authentication by the 30th March at the latest. Do not work to the AQA deadlines, ours have to be much earlier. Do not send any final coursework to your Oxford Open Learning tutor unless it is accompanied by the Private Candidate Coursework Record Form known by us as Form 2) signed by you and attached with a treasury tag. History A-level has its own unique version of Form 2, so make sure you have the correct one.
  5. We will send a third form to you (sometime during February) known as the Permission Form (or Form 3). Please return it to us promptly. Although Form 3 is not part of your exam booking, it is needed to ensure that your coursework is sent to the correct centre, and if we have to make any enquiries on your behalf.
  6. Other forms, for example, the History A2 Personal Enquiry form, will be sent to you at the appropriate time by Oxford Open Learning, as long as we know when you are sitting.

Winter Exams

There are no longer any winter A levels.

The procedures for winter exams for GCSE/IGCSE, either a November resit (for AQA Maths only) or January sittings for Edexcel IGCSEs, are exactly the same as for the summer series. However, students wishing to sit winter exams will be responsible for meeting the deadlines themselves. These are the 4th October for November Maths and the 21st October for January IGCSE sittings. Oxford Open Learning will assist, but if you choose to sit at any time other than summer we do not guarantee automatically to send out information and forms.


This is an internal OOL/OHS form which we send out in February to students who are sitting summer exams. You do not need it to book your exams, but we need it to establish where you are going to sit your exam papers and to get your results afterwards.

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